Director of Finance & Operations

Job Description

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Reporting to the Executive Director, the Director of Finance & Operations works in collaboration with the leadership of The ASSISTments Foundation to support the mission, vision, and strategic direction of the organization, including embracing the Foundation’s commitment to diversity, equity, and inclusion. The Director of Finance & Operations handles all operations, including grants and contracts management, human resource functions, compliance, and strategic financial planning in collaboration with the Executive Director and the leadership team.

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Responsibilities

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Financial Leadership & Management

• Lead and support the long-term multi-year financial planning as well as the annual organizational budgeting process.
• Supervise and ensure quality results of annual nonprofit and A-133 single audit.
• Continuous assessment of internal financial policies and controls to ensure compliance as a nonprofit and a steward of federal grant funds.
• Perform financial operations that include payroll accounts payable/receivable, procurement, and research administration.
• Monitor and optimize cash flow to ensure the organization’s liquidity and financial stability.
• Create and perform financial analysis and modeling to forecast revenue, expenses, and income, as well as provide complete and transparent financial data to the Executive Director, Board of Directors, and Senior Leadership.
• Ensure that all financial statements, tax returns, Secretary of State filings, and other required reporting and registrations are accurate and current.
• Oversee and work closely with the Finance Associate.

Grants

• Partners with the Executive Director and other Senior Personnel on the development of grant application submissions to various federal offices as well as private agencies and foundations.
• Responsible for staying abreast of any changes in federal grant guidelines and implementing changes to internal policies as necessary in order to keep the organization compliant.
• Develops detailed proposal budget and justifications, collects and edits required application documents, and interprets program announcement instructions and sponsor policies.
• Manages related post-award processes, including award setup, budget distribution, salary and effort allocations, effort reporting, subcontract set-up/invoicing, and monthly account reconciliation.
• Maintains complex faculty salary/effort allocation sheets, including sponsored salary cap distributions, and submits associated payroll cost transfers.
• Completes future salary projections to ensure grant coverage and performs monthly control salary reconciliation and clearance.
• Ensures timely completion of semi-annual effort reporting.
• Manages budget spending to guidelines, monitoring and allocation of research funds, grants balances and charges.
• Ensures timely submission and accurate preparation of financial, progress, and close-out reports for sponsors. This includes close monitoring of deficits/surpluses for financial reports and using specific agency formats for progress reports
• Prepares non-payroll cost transfers.
• Maintains current support pages and bio sketches for senior personnel.
• Ensures that the use of all grant funds is allowable and allocable to each specific grant.
• Manages close out of projects and oversees grant reporting process and responsibilities
• Review incoming grant awards, contracts, etc, and ensure that internal policies remain compliant.
• Create and negotiate grant agreements and contracts with subcontractors, as well as sub-recipient monitoring.

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Talent & HR Functions

• Manage and oversee all talent functions such as recruitment, staff onboarding, and employee engagement/satisfaction.
• Procure, manage, and monitor employee benefits.
• Oversee and work with a seasoned HR consultant to ensure regulatory and legal compliance for TAF’s human resource practices and procedures as a multi-state employer. 
• Work collaboratively with the senior leadership team to foster organizational cross-collaboration through effective use of staff meetings and staff communications.

• Coordinate and support the Board of Directors in the timely completion of the Executive Directors' annual evaluation.

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Operations

• Register The ASSISTments Foundation as an organization as employees are hired in new states.
• Work with the Executive Director on reporting to the Board of Directors.
• Ensure that all TAF insurance policies remain current.

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Qualifications:

• Bachelor’s degree and/or advanced degree in a relevant field (finance, accounting, administration, business management)
• Minimum of 7+ years of pre and post-award federal grant management experience.
• Deep knowledge of federal grant regulations.
• Experience managing nonprofit accounting and leading audits is preferred.
• Experience and/or passion for talent management and HR; ideally with a track record of managing HR/talent functions. 
• Robust project management skills with the ability to manage multiple priorities and direct workflow. 
• Excellent written and verbal communication skills.

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This is a full-time, fully remote position. All applicants must be legally authorized to work in the United States on a full-time basis and must not require sponsorship for employment visa status, now or in the future. 

As an Equal Opportunity Employer, The ASSISTments Foundation seeks not just to accept differences - but to celebrate, support, and thrive on it for the benefit of our staff, our product, and our community. Employment is based solely on someone’s merit and qualifications directly related to their professional competence. We do not discriminate against any employee or applicant on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law. The law aside, we also do this because we believe it’s the right way to treat people. 

To be considered, please submit a resume and cover letter (both required) to Careers@assistments.org. We seek to recruit a diverse pool of candidates, therefore, we also invite you to submit this optional self-identification form along with your application.